Foundation Scotland

Assistant Accountant

Salary: £23,845

Hours: 35 hours per week

Location: Edinburgh

 

Foundation Scotland is an independent charity that provides funding to charities, social enterprises and community organisations. We do this on behalf of over 400 individuals, charitable trusts and companies.

Foundation Scotland is on a growth trajectory.  The Board are committed to supporting this growth and have set aside funds for investment in technology and systems improvement.  A new finance system [SUN Systems] has recently been introduced and interfaces to other systems [SalesForce and Breathe HR] have been designed.  

This role will take on responsibility for ensuring the accuracy and integrity of the accounting data in SunSystems and SalesForce predominantly through the use of interface tools.  There is still a small degree of manual processing however the post holder, working with the Chief Finance and Operations Officer, will be encouraged to explore new ways to streamline processes and automate processes further.

This is an exciting role for someone who thrives on continuous improvement and optimizing IT to provide accurate and timeous financial information alongside excellent customer care. In return, Foundation Scotland offers a range of benefits including: 35 days annual leave, training opportunities, flexible working opportunities, employer pension contributions and a progressive pay system with benchmarked annual increases.

To apply, please email a CV and cover letter to hr@foundationscotland.org.uk demonstrating your fit to the role profile and person specification.

Closing date for applications: Friday 23rd August. 

Interviews will be held on Friday 30th August in Edinburgh.

 

Foundation Scotland

Foundation Scotland [FS] is part of a global network of 1,800 community foundations which encourage philanthropy and other independent funding and which strengthen voluntary and community sectors where they operate.  A quality accredited, independent registered charity, FS is the only community foundation in Scotland.  With a national role, we enable independent funding to improve the lives of individuals and communities.

 

The Role

Purpose

Reporting to the Chief Finance and Operations Officer [CFOO], the role will

  • Ensure that Sales Ledger, Purchase Ledger, and Banking transactions are timeously and accurately processed.
  • Carry out weekly payment runs for Grantees, Suppliers and Staff Expenses.
  • Carry out reconciliations on bank accounts and review Sales and Purchase Ledger balances for accuracy.
  • Undertake data imports from SalesForce into SunSystems and carry out related reconciliations.  
  • Support the CFOO in the production of timeous and accurate financial and statistical information for internal and external stakeholders.
  • Adopt a continuous improvement approach and support the CFOO to streamline and automate processes.
  • Adhere to the team Service Levels Agreement with stakeholders.

 

Working with

  • Colleagues
  • Suppliers
  • Customers
  • Grant Applicants [assisting with payment queries]
  • Donors [assisting with donation queries]
  • Banks
  • External Audit

 

Main Responsibilities

1. Transaction Processing

  • Generate, code upload and dispatch e-sales Invoices requested by colleagues. 
  • Process purchase invoices, expense claims and credit card returns ensuring they are correctly coded and comply with FS policies and procedures.
  • Using data transfer facilities, import donation, gift aid and grant transactions from the CRM System.
  • Code and upload bank transactions into the Finance System.

 

 2. Payment Runs

  • Working with colleagues in other Teams ensure that grant payments are paid weekly and that related remittances are distributed electronically.
  • Ensure Purchase Ledger payment runs [including staff expense claims] are paid weekly and remittances distributed.

 

3. Account Reconciliations

  • Carry out bank reconciliations on all accounts [25 accounts]
  • Review the Sales Ledger balances and liaising with Colleagues chase unpaid amounts.
  • Review the Purchase Ledger balances and ensure that unpaid balances are investigated and invoices entered for accounts paid by Direct Debit.
  • Carry out control checks ensuring that Donations, Gift Aid and Grants payments are correctly mirrored in the CRM and Finance System.

 

4. Support and Advice

  • Provide advice and support to colleagues on accounting queries.
  • Participate in induction and training sessions for staff on accounting and finance topics.
  • Work with the CFOO to design training materials on accounting and finance topics for colleagues.

 

5. Management Accounts, Statutory Accounts and Budgeting

  • Working with the CFOO, produce the monthly management accounts for budget holders reviewing variances and making corrections necessary
  • Working with the CFOO and co-operating with the external auditors assist in the preparation of the year end Statutory Accounts.
  • Working with the CFOO and budget holders assist in the drafting of the annual budget.

 

6. Systems Optimisation

  • Working with the CFOO, regularly review existing processes to see whether they can be improved.
  • Contribute to the writing of finance policies, procedures and guides.
  • Participate in cross-organisation working groups and project teams as required.

 

Person Specification

Essential

  • Experience as a Finance Officer or a similar role
  • Accounting knowledge – AAT, HNC accounting level
  • Good knowledge of financial and accounting procedures
  • Understanding of accounting controls and processes
  • Passion for improving systems and processes
  • Experience using Finance software
  • Advanced MS Excel skills
  • Confident communicator with an ability to build relationships across the organization
  • Flexible with a can-do attitude
  • Strong organizational and prioritization skills
  • Ability to work under pressure, to tight deadlines with a positive constructive attitude
  • Drive and resilience
  • Proactive with a commitment to customer service
  • A demonstrable commitment to ongoing learning, development and adaptability

 

Desirable

  • Experience of SunSystems
  • Experience of SalesForce
  • Experience of an non-profit environment
  • Systems development experience
  • Strong theoretical understanding of databases

 

The benefits of working for us

In addition to a sense of fulfillment and an opportunity to meet a wide range of people, FS offers the following benefits.

  • A progressive pay system with benchmarked annual increases
  • Life Assurance at 3 times annual salary
  • Defined contribution scheme with 6% Employers contribution
  • MS Office license to use on a personal device whilst employed by FS
  • 35 days annual leave [All public holidays need to be taken from this allowance]
  • Training and development opportunities
  • Working pattern flexibility and homeworking opportunities

 

The Post is graded at level 3 (of 10 grades) with a starting salary of £23,845.

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