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Frequently Asked Questions

Eligibility

What do groups need to have as a basic requirement to apply for funding?

Do we need to be a charity to apply?

Can branches of national organisations apply?

Can religious organisations apply?

Can schools or local authority nurseries apply?

Do we need to be a charity to apply?

Do you fund overseas trips?

How do you establish a group's income?

Our organisation had an income over £250,000 last year, but some of this was from large grants for short-term projects.  Our core costs are less than £250,000 can we still apply?

The project we are seeking funding for relates to one strand of our organisations activities.  We have a separate budget for this which is less than £250,000 a year, although our organisations combined income is larger than this. Can we apply?

We've just had to pay out for some unexpected costs.  Can we apply for a grant to cover the expenditure we incurred?

What does 25% of a project's total costs mean?

 

Application

Can you help me fill out my application form?

Can I apply for more than one grant at a time?

What is a financial projection?

What does independent inspection of my accounts mean?

After you have applied

How will I know that my online application has been received?

Will I be contacted for more information?

How long will it be before I get a decision?

I haven't heard anything since you acknowledge my application - should I call you to find out what is happening?

We no longer need a grant what should I do?

 

When you have received a grant

How is the grant paid?

How long do I have to spend the money?

Do I need to send you a report once the project is finished?

What if the project we needed the money for doesn't start?

What if we don't spend the whole amount?

 

Re-Applying

I've had a grant from you before.  How long must I wait before I can apply again?

Can I apply for the same thing that you have given us a grant for before?

My application was rejected.  Can I re-apply?

Eligibility

What do groups need to have as a basic requirement to apply for funding?
• Only constituted groups, with a governing document, can apply
• A bank account must be set up in the name of the group
• There must be at least 3 unrelated members on your management committee
• Committee meetings must have a quorum of at least 3 unrelated members present
• There must be at least 2 unrelated cheque signatories
• Annual income in the most recent financial year, for most of our grantmaking programmes, must be less than £250,000. However, please check with the guidelines of the programme you are applying to as this may not always be the case.

Do we need to be a charity to apply?
No, as long as you are a constituted not-for-profit group with charitable aims, you can apply. By having charitable aims, we mean broadly that your group aims to benefit the community which you are working in.


Can branches of national organisations apply?
 Yes, provided the branch is autonomous from the parent organisation i.e. must have its own management committee, annual accounts and bank account.


Can religious organisations apply?
Yes, provided that the project for which funding is requested does not involve the advancement of religion and would not exclude anyone on the grounds of religion. We will consider this carefully when assessing your application.


Can schools or local authority nurseries apply?
No. As we do not accept applications from organisations whose income exceeds £250,000 per year, we cannot accept applications from any local authority institutions, including schools. We will consider applications from Parent Teacher Associations,  if appropriately constituted but must evidence the project has wider community benefit i.e the proposed project takes place in school, during school hours and/or only for the benefit of the pupils it will not be considered. .

 Do you fund overseas trips?

No. .

How do you establish a group's annual income?
We look at the income in the last full set of accounts or, if it is a new group, in their projection for the current year.

Our organisation had an income over £250,000 last year, but some of this was from large grants for short-term projects. Our core costs are less than £250,000. Can we still apply?
No. The reason we set a limit on a group’s income is because we target our funding at smaller, community-based groups which often do not have the capacity to attract large amounts of funding from other sources. If your group has been successful in securing significant funding for other projects so that your total annual income - even just for a short time – is over £250,000, then you are not eligible to apply to some of our programmes (please note some of our programmes are for larger organisations – please view our large grants).

The project we are seeking funding for relates to one strand of our organisation's activities. We have a separate budget for this which is less than £250,000 a year, although our organisation's combined income is larger than this. Can we apply?
No. We only take into account the income of the organisation as a whole.


We've just had to pay out for some unexpected costs. Can we apply for a grant to cover the expenditure we incurred?
No. We will not make grants retrospectively, i.e. for costs already incurred. You cannot apply for help with the costs of any activities that will take place before we give you a decision on your application. 


What does 25% of a project's total costs mean?  
This rule only applies to our Express Grants Programme. Applications will only be considered where the grant requested from us is for at least 25% ( one quarter) of a project's total costs.  The maximum grant size is £2,000, we will therefore only make grants to projects with a maximum total cost of £8,000. 

For example:

If your rent for the year comes to a total of £2,000, you can apply to us for a grant between £500 (25%) and £2,000 (100%).

If you are applying for a £2,000 contribution towards the rent of your premises, which over the year comes to a total of £12,000, we cannot consider an application from you towards this cost as the contribution would be less than 25% of the total project cost (£12,000).
 

Application

Can you help me fill out my application form?
Unfortunately, due to the high volume of applications we receive, we do not have the available resources in order to meet face to face to help every applicant. If you are having difficulties with elements of the form, or some of the questions, then please call the office on 0141 341 4960 and we will help you as best we can.

If you require assistance in completing the entire application form, then please contact your Local Council for Voluntary Services who will be more than happy to help you.


Can I apply for more than one grant at a time?
You can apply for a grant from any of our grants programme. However, they should not be for the same project.

What is a financial projection?
If you are a newly established group and do not have a full set of accounts yet, we require you to provide us with a financial projection of your income and expenditure for the first year of operation. This relates to the organisation as a whole and not just a breakdown of the costs related to the grant you are applying to us for.
The purpose of the projection is to show us that you have planned for the year and have an understanding of the income sources you will need to cover the predicted expenditure you will incur as an organisation for the first year of operation.

Please click here to see an example of a financial projection (you can change the headings accordingly, these are for information and guidance purposes only and not an exact or exhaustive list of what we require).

What does independent inspection of my accounts mean?
We require groups to demonstrate that their annual accounts have been subjected to some form of independent inspection. We believe that the requirement to have someone independent look over your accounts promotes good practice amongst community groups – promoting transparency and confidence in local organisations and thereby building stronger communities.

By inspection, we mean that your accounts and financial records have been looked at by a suitably competent person. The purpose of the inspection is to check that your accounts are consistent with the financial records of your organisation. The person carrying out the inspection should provide your organisation with a brief statement confirming that this is the case.

By independent, we mean that the accounts of your organisation have been inspected by someone with no connection to the management committee of the organisation that would inhibit their ability to undertake an objective and impartial inspection. This means that the person undertaking the inspection should not be:
• A member of the management committee or anyone else closely involved in the administration of the organisation,
• a major donor or beneficiary of the organisation,
• a close relative, spouse, partner, business partner or employee of any of the above.

We will ask you to provide details of the independent person who has inspected your most recent accounts on the application form that you complete when applying for a grant.

By competent, we mean that the person conducting the inspection should be sufficiently familiar with financial record keeping of a similar level of complexity. We envisage that, for smaller organisations, a competent individual may be someone such as:
• The treasurer of another group
• a bank manager or accountant, or someone retired from those professions
• a community support worker
• an individual with appropriate experience of financial record keeping

Please note that for larger unincorporated organisations without charitable status and with an annual income of £100,000 or more, we would expect a higher degree of external scrutiny to be applied to the accounts e.g. at least an independent examination by a suitably qualified professional person, such as an accountant.

After you have applied

How will I know that my online application has been received?
You should receive an email within a few minutes confirming submission of your application. If you do not receive it immediately, please check your junk and/or spam email folders. This email will also have a PDF your completed application attached for you to keep and refer back to if required.

Will I be contacted for more information?
An assessor may contact you by phone and will arrange a time that is convenient for you to discuss your application in further detail if required. Please note that this might not always be necessary.

How long will it be before I get a decision?
Please refer to individual programme guidelines as decision times will vary depending on the programme you have applied to.

 I haven't heard anything since you acknowledged receiving my application - should I ring you to find out what's happening?

If you have not heard a decision within 2 weeks of the published decision date then yes, please contact us on 0141 341 4960 but do not contact us before that date.

We no longer need a grant. What should I do?
Just call us on 0141 341 4960 to discuss further.

When you have received a grant

 How is the grant paid?

When you accept our grant offer and return our signed terms and conditions we will post a cheque for small one year awards. However, in a few cases, we may ask you to satisfy certain special conditions before the grant is paid. For large multi-year awards the grant will be paid by BACS.

How long do I have to spend the money?
Majority of our grants are one year grants. However, we do award multi year grants so please refer to your terms and conditions for clarification or contact us if you are not sure.

Do I need to send you a report once the project has finished?
Yes. We will send you a Completion Report with your cheque. You must complete this and send it to us when your project is over and we must receive this before you can apply to us again. Good quality, high resolution photographs are always welcome.

What if the project we needed the money for doesn't start?
You will need to return the money to us. Contact us on 0141 341 4960 to discuss further.

What if we don't spend the whole amount?
Send us a letter or email stating why there has been an underspend, how much remains unspent and what, if anything, you propose to do with the remaining money. We will contact you to discuss whether or not we require the unspent money to be repaid.

Re-applying

I've had a grant from you before. How long must I wait before I can apply again?
You have one year to spend your grant. However, you can make a fresh application to us, 8 months from when your grant was approved but only if you have fully spent the grant and submitted your completion report.

Can I apply again for the same thing which you have given us a grant for before?
Yes, but please be aware that applications from organisations that have previously received grants from the same grants programme may be treated as a lower priority if there is high competition for the available funds.

My application was rejected. Can I reapply?
Yes, if your application was eligible, but was unsuccessful, you can reapply at any time. You can apply for the same project, but please consider any feedback we gave you about why your original application was unsuccessful.

 

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